FAQs

The Online Reporting System (ORS) is a real- time web-based performance monitoring tool that allows UN agencies and NGOs participating in inter-agency planning processes (Strategic Response Plans or Emergency Action Plans) to directly report on the achievements based on the activities they specified during the SRP. The database has been designed to facilitate information sharing and monitor performance of all humanitarian interventions.

ORS is being deployed across the Sahel region (9 countries) and is managed by the OCHA Regional Office for West and Central Africa (ROWCA) working closely with the country offices.

The tool hosts all project data as submitted by partners during the SRP process and is also linked to the Financial Tracking Service (FTS) database and website that tracks funding requests and funding status of projects in inter-agency plans.

You need to register online at http://ors.ocharowca.info/ Download the User Guide and follow the instructions.

ORS is accessible to all humanitarian stakeholders including UN agencies and NGOs, donors , and national government agencies. Summarized Performance monitoring data is public and accessible to all , while detailed reports and other functionalities are accessible after registering to the database To access ORS go to: http://ors.ocharowca.info/

  • ORS will provide real time activity based monitoring data (summarized/detailed) across the Sahel.
  • Organizations can report their periodic achievements at activity level and by location.
  • Cluster Coordinators can mark core country or regional indicators to monitor at country and regional level.
  • Cluster Coordinators can validate/approve reporting submitted by organization
  • Users can have access to dashboards , custom reports , charts , maps and pivot table in PDF/Excel formats.

You belong to an appealing organization (United Nations or NGO) based in the field and you want to report on ORS. You can view all projects entered by your organization and submit achievements on them.

You belong to an appealing organization (United Nations or NGO) based in the field, and you have the function of Country Cluster Lead.

You have rights to submit reporting, select country indicators, validate achievements submitted by organizations, import data into the system and generate custom reports.

You belong to an appealing organization (United Nations or NGO) based in the field, and you have the function of Regional Cluster Lead.

You have rights to submit reporting, select regional indicators, and generate custom reports.

You are the database administrator at field level. You can view and edit all data, upload achievements on behalf of other organizations and approve/reject/restore achievements on behalf of the Cluster Lead.

ORS provides the user with an option to choose French or English language. To change the Language preference simply click on your choice on the top right part of the window.

Go to ORS, click on Log on and select “I forgot my password” link next to the password box on the log in page.
If your organization name does not appear, click on the link “click here to inform us”. This will not complete the registration, but will enable our administrators to verify and add your organization to the search. Fill out the form and wait for an e-mail with further guidance.
You have filled out the form, but that is not the same as completing the registration. You need to wait until you get an e-mail confirming that your organization has been uploaded in the organization list before proceeding with the on-line registration process.
ORS is flexible so you can decide. You can have one registration for your organization with one password that you can share internally as appropriate, or you can have your colleagues registering with individual e-mails and passwords. Just be careful in selecting the correct roles in your profile. If you are based in the field it is UN/NGO field programme officer, and if you are based in the organization headquarters (which are outside the plan country), you should register as HQs agencies/NGOs.
You can report as many times as possible per month.
You will be notified when you submit data and when the Cluster Coordinator approves the data.